A: Udemy President Club begins on Monday, May 4 (for those arriving from Non-AMER locations) until Friday, May 8. The purpose of President's Club is for you and your guest to relax & recharge. So in addition to plenty of daily time at leisure to soak in the sun or enjoy what our hosting destination has to offer, we have arranged a hosted local excursion/activity is available to you and your guest for either Wednesday, May 6 or Thursday, May 7. Please refer to the final activity confirmation for details.

Official evening socials are arranged for the evenings of Tuesday, May 5 to Thursday, May 7 for you to network with attending executives and fellow honored Udemates. A high-level agenda of the week, which will be updated as we get closer can be found here.

A: As President’s Club 2026 is being hosted in a NAMER destination, we want to give the other regions a chance to settle in after the long-haul travel day before President’s Club activities begin.  

If you are located in a Udemy location outside NAMER (APAC, EMEA), Udemy will host an arrival date of Monday, May 4th.  NAMER attendees will be hosted as of Tuesday, May 5th.  All other arrival dates will be considered at your expense.
 

A: We are coordinating the following arrangements for the group:

• Economy fare flights to/from Kauai
• Group ground transportation to/from Grand Hyatt Kauai (on designated arrival and departure days)
• Tuesday through Thursday evening socials which include dinner service
• Daily breakfast at Ilima Terrace till Friday, May 8
• A daily room charge allowance of up to $120 USD a day per double room ($60 for individuals) will be available for the hotel food & beverage outlets Please provide your room number and program identification when visiting any of the hotel outlets for service.  
• One local excursion or activity for you and your guest
• Standard business expenses incurred in travel to/from the event

A: You can expense elements associated to standard business travel. Examples are but not excluding:

• Transportation to/from the airport to your home
• Expenses at the airport 
• In room WIFI at the hotel
• Baggage fees and in flight expenses
• Housekeeping tip

Udemy has paid for bellman gratuities on your behalf.

A: Aside from your airline tickets with your legal names, air travel will require a REAL ID or valid passport. If you are traveling from outside the U.S, please check here for any traveler Visa requirements.

Reminder: Passports must be valid (not expired) 6 months past the travel dates.

A: On official arrival & departure dates, Udemy has organized transportation to the Grand Hyatt Kauai. Upon arrival at Lihue Airport (LIH), uniformed staff from E Hawaii will greet you with program signage in the baggage claim area and escort you to transportation to the hotel.

If you have any trouble locating the team, please post in the #presidents-club-26-information for assistance and a member of our team will assist you.

For those extending the adventure within Kauai before or after President's Club, there are several ride-share or rental car alternatives. 
 

A: Given the journey, you are more than welcome to extend your trip prior to or post official President’s Club dates (May 4-8, 2026) and location (Kauai, HI).  The travel section of the registration form will capture your desired travel dates and routing.  Each qualifier & guest has a per-person allowance for flight costs based on your location.  Any flight cost beyond this allocation would be a personal expense and paid directly to Reed and Macay (travel agency).  Please email udemy.events@reedmackay.com.

Udemy has negotiated a rate of $485 plus applicable tax with a waived resort fee at the Grand Hyatt Kauai. This rate is available upon hotel availability pre and post the event.  The Udemy event team will make the extension request on your behalf and confirm with you to see if the hotel can accommodate.  All additional charges at the hotel beyond what is included within the event can be settled upon check-out with a personal credit card.

A: Arrangements for accommodations for President’s Club are handled via a group contract.  Hotel room assignments and locations are assigned based on the roles from the Udemy organization attending the event.  Room assignments are made on behalf of the group.

Any requests such as early check in or late check out will be shared with the hotel and considered based on the hotel’s occupancy level and availability.
 

A. As much of President’s Club is rest and relaxation time, please feel free to order lunch, have a cocktail at the pool or just chill in the room with room service. Udemy will remove up to $120 a day per double room from your sleeping room incidentals ($60 for individuals). Anything above and beyond this amount you have charged to your room will be at your expense and settled upon check-out.

A: The Presidents Club staff are here to assist you.  We will be well-versed with local resources.  You may contact us via:

• President Club Lounge (Open from 10 am - 5:30 pm daily)
• Or contact Jennifer Linale privately at +1 415 828 0062

In the event of an emergency, the Grand Hyatt Kauai has key staff trained in medical and emergency scenarios. Please notify a member of the hotel team or event staff immediately should you need any support.
 

A: Udemy provides travel insurance for all employees.  The benefit is for employees only. 
You can learn all about Udemy travel and membership information here. 

A: No, group activities are optional. However, to assist with planning, you will be asked in advance if you’d like to participate. All activities will be booked and paid for prior to arrival, so please choose carefully, as cancellations or changes may not be possible without Udemy incurring a fee.

A: Yes! The Grand Hyatt is offering a 10% discount on treatments. To make a reservation, please contact anaraspa@hyatt.com. 

A: May in Kauai is a favorite time for visitors because it offers a perfect transition from the wetter spring to the drier, sunnier summer. You can expect warm, tropical temperatures, calm ocean conditions, and moderate humidity. Expect a high of 80 degrees Fahrenheit during the day and low 70s in the evening. 

Lightweight, breathable clothing is ideal. We recommend packing summer outfits, swimwear, sandals, a hat, and plenty of sunscreen. For evenings or indoor venues, bring something a little dressier but still relaxed - think resort chic.

A: Kauai, HI is on Hawaii-Aleutian Standard Time (HST) or GMT-10 Hours. Make sure to update your devices or switch to local time upon arrival.

A: The Udemy events team is here to assist you.  If you need to make any changes or have any questions around the details of the trip, feel free to contact patrick@murraryevents.net or Events Lead, Jennifer Linale at jennifer.linale@udemy.com. Both are available via Slack.

Specific travel questions can be sent to udemy.events@reedmackay.com