SSKO is a Udemate celebration of last year's efforts and a focused working kickoff event. Our time is for strategy, collaboration, and internal bonding. This meeting is for Udemates only.

Official invitees have been sent a invitation via Navan to book travel via a custom Navan event link. Please ask Jennfier Linale in #ssko26-infor-updates if you do not see the link or have any issues.

For cost savings efforts as we begin the FY26 year, all flights are to be booked in economy fare. Our standard travel policy will not be followed for this event.

Please book your flights by the end of the day on Tuesday, December 23. Navan will send you an email confirmation of the booking. Flight details can be added to your calendar.

EMEA & APAC: You can adjust your arrival and departure dates for the best route and lowest fare. Please include any adjusted hotel dates in your registration. Plan to arrive by the evening of Tuesday, January 27.

North America & LATAM: Book flights to arrive by the evening of Tuesday, January 27 Anyone making flight arrangements, please check with your Team Leader if any immediate team socials or breakout meetings are planned.

Please check the US Department of State site to confirm if a temporary visa is required based on your country of residence. The global mobility team (immigration@udemy.com) can support you with any documentation required associated with your Visa application process. 

We encourage local UB invitees to stay with the rest of the SSKO attendees at the Sheraton Downtown Denver Hotel given the extended agenda for Wednesday and Thursday’s agenda. Arrangements can be secured as part of your event registration process. The Sheraton has on site parking with 24 hour access that can be billed to your sleeping room.

Taxi transportation can be secured just outside baggage claim at the Denver International Airport (DEN). Rideshare pickups at Denver International Airport (DEN) are located on Island 5 of the Jeppsesen Terminal, on both East and West sides. You can also find curbside pickup on the 5th level (Level 5) of the terminal, near specific doors. Look for a fellow Udemate in line for a shared trip to the hotel! Ground transportation expenses can be reimbursed via the Navan site.

Transportation options and instructions to/from the Denver International Airport can be found here

Not at all. Denver, CO welcomes all visiting travelers coming in for a temporary visit that have secured all proper documentation as outlined by the US Department of State. At this time, Denver is not experiencing ‌elevated or extreme ICE activity review or any immigration-related issues impacting International travelers in the Denver area. The city has experienced a 33% decrease in overall crime since 2021 to ensure navigating throughout the city and experiences the sites outside the hosted hotel can be enjoyed You can find more information on our host city here.

SSKO is subject to standard business travel expense policies. As per the Travel & Expense FAQ standard travel expenses, appropriate hotel stay incidentals, and internet charges can be expensed to your department via Navan.

Local invitees may expense parking downtown for the event days of SSKO.

This will be covered by Udemy if the seat selection falls within the maximum cost parameter on your Navan flight booking

We’ve got you covered! We’ve reserved a block of rooms at Sheraton Denver Downtown Hotel, so there's no need to book a room yourself. We’ll book hotel reservations for the entire group based on your event registration dates - so please consider that when you register.

Hotel reservations for UB members will be paid for by the company. Friends of the field or cross-functional teams are allowed to send team members to SSKO will pay for hotel rooms upon check in and expense back to your organization. Exceptions to this policy will be communicated to you directly. You will still be required to place a credit card down upon check-in for any personal expenses posted during your stay. Formal hotel confirmations will be sent as we get closer to SSKO.

The SSKO event team will communicate your requests and changes to the hotel on your behalf. Please direct any requests to Daryn Berger via slack.

All food and beverages for scheduled meal times and social events at the hotel are included as outlined in the agenda. If you choose to make your own arrangements for a meal whilst a prearranged meal is taking place, your select meal cannot be reimbursed.

Please provide your dietary requirements through the registration process. All dietary requirements will be provided to the hotel and any alternative options will be prepared in advance.

No, Udemy employees are required to stay onsite at the designated event hotel to ensure maximum time together as a team. Given the long hours for official SSKO events, local Udemates are encouraged to stay at the hotel, as well. Please notify Jennifer Linale if you received an exception from your manager.

No, each attendee will have their own private hotel room during the event. Attendees will not be required to share a hotel room with another attendee.

If you begin to feel unwell at any point during SSKO, please stay within your hotel room and contact your manager &/or Jennifer Linale, Events Lead via Slack.

While we have chosen a fun destination as the backdrop to SSKO, our main focus and purpose of attending is to network with fellow Udemates and align on our focus for 2025. As such, all official SSKO functions are mandatory work functions.

• Your laptop

• Travel documents

• A travel power converter, if required

• Comfortable shoes

• A light sweater or blazer for session rooms

• A travel-friendly bank card

Attire will be casual business through the week.

Wednesday morning executive address will be broadcast via zoom and recorded to play within the local regional offices at a later time.

Main SSKO sessions will be recorded and posted on High Spot some time after the event.

Check the home page of this site for a high level agenda. Group breakfast and refreshments throughout the day will be arranged throughout the week. We will follow up closer to the event for a more detailed agenda.

Available 24/7 for travel emergencies: Udemy provides travel insurance through AIG to help when things go wrong on your trip. All services are free and available around the clock.

What's covered:
Medical Help:

• Emergency medical care and hospital assistance
• Medical evacuation if you need it
• Emergency prescription replacement

Travel Problems: 

• Lost or stolen baggage help
• Lost passport or travel documents assistance
• Flight delays and travel disruptions

Concierge Services:

• Restaurant reservations and recommendations
• Event tickets
• Ground transportation help

Security Support:

• Safety and security advisories for your destination
• Emergency evacuation assistance
• 24-hour response services

Identity Theft Assistance (not available in NY or outside the US):

• Account monitoring and fraud detection
• Help with credit review and financial investigations How to access these services:

App: Download the AIG Travel Assistance app (App Store or Google Play)

Web: Visit aig.com/us/travelguardassistance

Call 24/7: From the US: 1-877-244-6871 Outside the US: +1-715-346-0859 (collect/reverse charge)

Email: assistance@aig.com To register the app, you'll need: Policyholder: Udemy Inc Policy Number: 9160481 (numbers only)

For nursing parents traveling for work: If you're breastfeeding, Maven Milk helps you ship your breast milk home safely. You can also carry it with you on flights. This service is free and available for domestic and international travel.

What you get:

• Overnight shipping kits (up to 36 oz in the US)
• TSA-approved ice packs for carry-on Larger kits for checked luggage or international travel (up to 270 oz)
• A 24/7 Care Advocate who helps you choose the right kit and plan ahead

How to order a kit:

1. Log into your Maven account at mavenclinic.com/maven-enrollment/maven
2. Go to "Simple breast milk shipping and travel kits"
3. Order your kit at least 5 business days before you travel

Not using Maven yet? Sign up with your personal email address You'll be asked to verify with your Udemy email and birthdate        Partners can sign up too at no cost (select "My partner's employer/health plan sponsors it" and enter Udemy) 

No problem! Post any further questions in the Slack channel #ssko26-infor-updates.

See you in Denver!